| Frequency |
Task |
Volunteer |
| AS-NEEDED |
|
|
Point person with our RBMS Web Team liaison and the RBMS Web Team |
Rafael
|
|
|
Check the functioning of the SCF site after a WordPress update. The update may break our search functions, indexing, diacritics, etc. and occasionally remove certain functionality, like the "Edit" button in the top ribbon of the site. |
Gina
|
| |
Coordinate corrections to existing citation forms as requested by the community or as errors are noticed. Once a correction is made, notify the community member, ask the Web Team liaison to add the new and old citation forms to the Conversion Spreadsheet, and announce the change on DCRM-L. |
Gina
|
| |
Respond to comments and questions submitted to the SCF Gmail account. Confer with the team, if needed. |
Stephanie |
| |
Update the SCF site (Working Principles, etc.). |
Stephanie |
| |
Maintain wiki pages with up-to-date information. |
Gina/Stephanie |
| WEEKLY |
| |
Transfer new proposals from our Gmail account to the New Proposals wiki page. Record date of proposal and proposed citation form. |
Stephanie |
| |
Assign new proposals to team members and record assignments on the New Proposals wiki page. |
Stephanie |
| MONTHLY |
| |
Edit citation form submissions and publish to WordPress.
|
All |
| |
When new citation forms are created, reply to the submitter via the Gmail account, alerting them to any variance between their proposed form and the final form. Include a link to the citation form on the SCF site. |
Stephanie |
| |
At the beginning of the month review the citation forms published in the time since the last DCRM-L update. and notify the DCRM-L point person.
- On the "New citation forms created yyyy" page, verify the accuracy of the links to their citation.
- Scan each record for typos or missing fields and make corrections or contact the assigned group member if necessary.
- On the "New citation forms created yyyy" page, copy the rows created since the last DCRM-L update and paste them into an email to the person who makes the DCRM-L updates.
|
Gina |
| |
Email DCRM-L monthly or as batches of new citation forms are created with a list of the new forms created since the last DCRM-L update. |
Stephanie |
| |
Perform routine quality control checks of the SCF site.
- Check general site performance to ensure it is behaving as expected.
- Check indexes to ensure they are sorting correctly, especially with diacritics.
- Check search functions to ensure they retrieve expected results.
- Check diacritics to ensure they are displaying correctly and that they are searchable.
- Back up the SCF site
|
All |
| |
Check the Gmail account for the monthly Google Analytics email and update the Google Analytics wiki page. **As of January 2024, no longer able to get Google Analytics stats due to a platform change. We will get statistics from built-in SCF site** |
Gina
|
| BIANNUALLY |
| |
Report to BSC.
- Submit a written report to BSC for its Midwinter and Annual meeting or whenever SCF is on the agenda. Include a summary of site usage from Google Analytics, the number of citation forms created since the last report, and any larger issues needing BSC input or awareness.
- Also present an oral report and facilitate discussion whenever SCF is on the BSC agenda.
|
Stephanie
|
| ANNUALLY |
| |
At the beginning of the calendar year, create a new "New proposals created yyyy" page. |
Gina/Stephanie
|
| |
Before ALA Annual (or as requested by BSC chair), take the time to verify group members' status, willingness to continue service, etc.
|
Gina/Stephanie |
| |
After ALA Annual, update the team membership roster on the SCF site. |
Gina/Stephanie |
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