Standard Citation Forms Editorial Team report

Bibliographic Standards Committee

May 1, 2019 virtual meeting

1. Announcement of new Co-Editors

Valerie Buck and Jessie Sherwood will be taking over as Co-Editors as of July 1, 2019. Ann Myers will shift to an advisory role on the Editorial Team.

2. New submission form

Our new submission form is ready to go live, pending BSC approval: https://rbms.info/scf/submit/

We made some changes in response to the feedback we got in the September 20, 2018 virtual meeting, including the addition of more instructions and examples for each field. Due to the current limitations of WordPress, we were unable to accommodate some of the formatting suggestions, like hiding duplicate fields, and we are limited in how we can format the text of the examples. We were also unable to add a third Author/Editor field because it could not be indexed properly.

We would like to implement this as soon as possible, and will make an announcement on DCRM-L when it goes live.

Question: Can we move forward with releasing the new submission form to the public?

3. WordPress issues

Kelli Hansen, our WordPress guru, has reported some concerning issues with how SCF is currently running. The plugins that make the SCF site work (Custom Content Type Manager and Shortcode Exec PHP) are both deprecated and have some known security issues. Both are still functioning right now, but will need to be replaced. Kelli is no longer able to access Shortcode Exec PHP through the admin interface, so we cannot make changes to the indexes such as adding a third Author/Editor field, or correcting issues with diacritics. Replacing these plugins might entail redeveloping the site, since the Custom Content Type Manager contains much of the data for the SCF pages. This would be beyond what the Web Team can handle themselves, but they are willing to work with us on finding the best solution.

We may want to look into hiring a WordPress developer since it’s such a large project. The Web Team reports that the Instruction and Outreach Committee was at one point (and perhaps still is) interested in hiring a developer to help with the TPS Collective site. They were also interested in seeking grant funding to help support the work, so it may be worth reaching out to them if we want to consider this option. The Web Team has also indicated that they are willing to help us appeal to Budget and Development if we decide we need additional development funding.

Question: How do we want to address these development needs for the SCF site?

Submitted by the Standard Citation Forms Editorial Team:

• Valerie Buck
• Jane Carpenter
• Ellen Cordes (Advisory Member)
• Emily Epstein
• Alison Greenlee
• Martha Lawler
• Kate Moriarty
• Ann Myers (Editor)
• Jessie Sherwood
• Brian Stearns